As soon as a registry receives a EU document classified CONFIDENTIEL UE or above, it will list the document in a special register held by the organisation, with columns for the date received, particulars of the document (date, reference and copy number), its classification, title, the recipient's name or title, the date of return of the receipt and the date the document is returned to the EU originator or is destroyed.
Takoj ko arhivski urad prejme tajni dokument na stopnji CONFIDENTIEL UE ali višje, tega vpiše v posebni evidenčni vpisnik organizacije po stolpcih za datum sprejema, podatke o dokumentu (datum, opravilna številka in številka kopije), razvrstitev, naslov, ime ali delovni naslov naslovnika, datum povratnice in datum vrnitve dokumenta organu izvora v EU ali datum uničenja.